How to submit

How to Submit to eCommons

Related information:

Before your first submission

Before submitting material to eCommons for the first time, there are two, one-time only steps required:

  1. Create and account by logging in to eCommons with your Cornell credentials.
  2. Get approved to submit by contacting the eCommons Administrator with the following information: 
    1. name of the Collection or Collections to which you want to submit
    2. your Cornell affiliation and netid 
    3. what you want to deposit

Presubmission checklist

  1. If you are new to eCommons, we suggest you review our help pages for submitters. If you are depositing data, we suggest you contact the Cornell Data Services for assistance.
  2. Check your content for accessibility, and correct issues. NOTE: accessibility is a requirement.
  3. Identify the collection to which you wish to submit. Request permission to submit to an existing collection if the one you want does not appear in the dropdown menu below by contacting the ecommons administrators. Request a new collection, if necessary, by completing the online form.
  4. Review the eCommons License, and consider whether you want to apply a Creative Commons license to your work.
  5. Follow Cornell Data Services file naming conventions.
  6. Have your metadata and files ready.

Submission process

At any point during the process, you may cancel the submission, or save what you have entered and return to it later.

  1. Login to your eCommons account.

There are two ways to submit your items:

  1. Notice the left tool bar, select New > Item (if you do not see the left tool bar, please please follow the "Before Submission" guidance above). Once you select "Item", you will be prompted to select a collection for which you have submission permission. If you do not see the collection you wish to deposit into, reach out to eCommons administrators to request permission.
  2. At the top of the submission form, Drag and Drop, or Browse your computer to add the file you would like to submit. Verify your file upload and add additional files if necessary (e.g. supplementary files such as README metadata or a transcript).

OR

  1. Select "Submit your work" in the "Make a deposit" box on the home page. You will be directed to your "MyDSpace" workspace. You can either drag and drop your file or browse your machine to add the files you would like to submit. Once your file is loaded the submission form will appear. 
  2. In the box marked "Collection" choose from the drop down menu to select the Collection to which you want to submit your work. The list will contain those Collections to which you are authorized to submit. If you do not see the collection you wish to deposit into, reach out to eCommons administrators to request permission.

Submission form guidelines: 

  1. Fill in the form. The more complete your form, the more likely that others will find your work quickly. For advice on describing your content, see Metadata tips.
  2. Read and agree to the eCommons Deposit License.
  3. Complete your submission.
  4. Confirm submission is complete. 

After you submit

You should receive an e-mail message explaining how to access and refer to your submission. If your submission requires approval, then you will get your confirmation e-mail message after the submission is approved.

eCommons refreshes its index and generates thumbnail images for new submissions each night.

Additional Information