eCommons staff will work with collection coordinators to upload multiple items to collections. Coordinators should refer to the Metadata tips page in this guide and to the README page in the metadata template for guidance on the meaning and content of metadata fields; this page provides additional information on the correct formatting of those fields. Templates employ data validation whenever possible, and we provide formatting guidelines (below) for manually entered metadata.
Some or all of the following fields (or slight variations on them) may appear in a metadata template.
In order to create an accurate list of filenames for your batch upload, we highly recommend using an automated method as opposed to manually typing the filenames or copying and pasting them one by one. You can then copy and paste the list of filenames with extensions into your template.
PLEASE NOTE that these methods will create a new file in your directory which must be removed before pasting the list into the metadata template.
dir /B > file.txt
For example, if you want to create a file named Windowsfolderlist.txt, type the following command at a command prompt, and then press ENTER:
dir /B > windowsfolderlist.txt
NOTE: The text file that you create is located in the folder that you are in when you follow these steps. In the earlier example, the Windowsfolderlist.txt file is located in the Windows folder.
NOTE: You cannot export or print a list of the files that are contained in a folder in Windows Explorer.
ls > file-list.txt
NOTE: The text file that you create is located in the folder that you are in when you follow these steps.
When a user browses a collection, items are displayed in reverse chronological order in which they are uploaded into eCommons (newest items first), even for items uploaded in batch. If default display order is important to you, you must order your items in the metadata template with those you want to appear last at the top of the spreadsheet, and those you want to appear first at the bottom of the spreadsheet.
Please do note that the user can change the order in which items are displayed, and that with subsequent batch uploads, the newest items will always appear at the top by default.
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Content features of the resource, such as accessible media, supported enhancements for accessibility and alternatives. Controlled values:
A characteristic of the described resource that is physiologically dangerous to some users. If none of the hazards are known to exist instead of calling out each nonHazard it is recommended to use "none". If the content has hazard(s), include positive assertions for the hazards it has and negative assertions for the others.
A human-readable summary of specific accessibility features or deficiencies, consistent with the other accessibility metadata but expressing subtleties such as "short descriptions are present but long descriptions will be needed for non-visual users" or "short descriptions are present and no long descriptions are needed."