Mann Approval Plan Book Transfers to Endowments
Instructions for Mann Selectors Reviewing Coutts Books
The goal is to select Coutts Approval Plan books to be paid for using Mann endowments. Only Coutts books may be selected, not books arriving on other plans.
1. Using the documentation in the folder in the Mann box (currently on the Mann gift shelf), select an endowment which could be used for a given book.
2.Check the Tally sheet to see whether that endowment is being used, how many books are to be plated with that fund, and how many books have already been plated with that fund.
3. If books can still be plated with that fund, make a mark on the tally sheet next to the fund.
4. Write the fund number on both Coutts slips. Remove one copy, which you will take back to Mann, and replace the other copy in the book.
5. For all funds except 1150, which is not plated, locate a bookplate for the fund. Paperclip the book plate to the Mann selection flyer which you are putting in the book and return the book to the shelf.
6. When you return to Mann, give copies of the Coutts slips, with the fund numbers marked on them, to the Mann collections specialist.
Submitted by Linda Stewart. Revised and updated, 11/12/07; [Coutts-specific info substituted for YBP's by FM, 12/16/16]